Absent
Rosco Betunada - Secretary, Newsletter Editor (Rosco B. reported via email on 2/25/25
at 8:30am that he would be unable to attend due to prior/concurrent commitment)
Agenda items
The agenda was reviewed and approved.
Financials
Board election procedures
Newsletter deadline to provide an opportunity for edits (this topic was broached but not discussed in detail due to absence of Newsletter Editor)
New Business - Trail Work Day
Notes;
I. No formal meeting minutes from the previous meeting and therefore not reviewed. Megan S. identified that formal meeting minutes are required for maintaining good standing as a 501(c)(3) organization, and volunteered to create formal meeting minutes for tonight’s meeting. There were no objections.
II. Financials
A. Conrad C. reported that he filed the Secretary of State fee to keep MMS in good standing with the state.
B. Karla N. confirmed that the Jaguar timing system has been paid off.
C. Conrad C. reported that the club is now using new Quickbooks software.
III. Board Elections
A. MMS board positions will have term limits of two (2) years. Positions up for election this year (2025) include: Vice President (currently held by Andy W.), Secretary (currently held by Rosco B.), and three (3) non-officer positions (currently held by Martin W., Tom E., and Larry I.) for a total of five (5) positions. Elections officials (board members responsible for counting ballots) for 2025 election will include active board members who are not running for a new position nor running for re-election (in this case
this includes President - Karla N., and Treasurer - Conrad C.; At Large member Megan S. will not be included as election official due to their expressed plan to self-nominate for Secretary in this election).
B. Next year (2026), positions up for election will include: President (currently held by Karla N.) and one (1) non-officer position (currently held by Megan S.) for a total of two (2) positions. The position of Treasurer (currently held by Conrad C.) will be appointed by the board.
C. Only active MMS members who are current with club dues may vote in annual Board of Directors position elections.
1. Members will need to include their names with their ballots in order for elections officials to determine eligibility for voting. Elections officials will keep names and votes confidential.
D. Board elections process will be announced in upcoming weekly club emails, all in-person club events, and on club social media accounts.
E. Nominations will be collected and finalized no later than April 30, 2025.
1. Self-nominations only.
a) MMS club members will be invited to the next board meeting
(currently scheduled for Tue. 4/8/25 at 6:00pm at REI Community Room, pending confirmation from REI) to experience a board meeting.
2. Any MMS club member may self-nominate to run for any open position in the 2025 election.
F. Election results will be collected and finalized no later than May 30, 2025.
IV. Action items assigned
A. Megan S. and Martin W. will create an online survey for nominations. After the nominations process, a new survey will be created for the election, based on responses to nominations survey.
B. All current Board of Directors members will assist with announcing upcoming elections process (verbally, virtually, etc.) to MMS general membership.
V. Trail Work Day
A. Susan B. (MMS trail work liaison) has attempted to contact Zack from BLM for planning upcoming Striders Trail Work Day but pending response.
B. Target timeframe for next Trail Work Day: late April or early May.
VI. Time of adjournment
A. 8:00pm
Minutes submitted by:
Megan Sand, Board Member at Large
Minutes approved by:
MMS Board of Directors on 4/8/2025